Agenda

FIG 35^th GENERAL ASSEMBLY

AGENDA

1. OPENING PROCEEDINGS

President CheeHai Teo to open the 35th General Assembly. That a moment of silence will be held to remember those members that have passed away after the latest General Assembly held in Marrakech in May 2011.

2. ROLL CALL

Vice President Rudolf Staiger to take the roll call.

Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the FIG officers. Member associations were asked to inform the FIG Office by 21 April 2012 about their attendance and at the same time to submit the names of their delegates and to inform who their Head of the delegation is, if it is not the President or Chair. That only member associations that have paid all their membership fees to the end of 2011 are allowed to vote at the meeting, a list of member associations that are not allowed to vote has been published on the FIG web site 12 April 2012.

Appendix to items 2 & 23: Roll Call
Appendix to items 2 & 23: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2011 and earlier – 12 April 2012.

Motion: That members present are recorded in the minutes.

Decision:

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers following the principle that one of the tellers will represent member associations hosting the preceding ((Ordre National des Ingénieurs Géomètres-Topographes, ONIGT, Morocco) and the current General Assembly (Consiglio Nazionale Geometri e Geometri Laureati, CNGeGL, Italy).

Motion: That the General Assembly appoints President Mohamed Chrourou from ONIGT and Secretary General Enrico Rispoli from CNGeGL as a teller for the two sessions of the General Assembly.

Decision:

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 34^th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Marrakech, Morocco, May 2011

Minutes of the General Assembly in Marrakech, Morocco, May 2011 without appendices

Motion: That the minutes be adopted as recorded.

Decision:

6. MEMBERSHIP

6.1 Acceptance of new members

6.1.1 China Land Science Society（CLSS)

The China Land Science Society (CLSS) has submitted an application to become the third member association of FIG from China P. R. The association was constituted in 1980 and currently has 1,130 qualified members. The application is supported by the two current Chinese member associations. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.1: Membership application from the China Land Science Society (CLSS)

Motion: That the General Assembly admits the China Land Science Society (CLSS) to become a member association of FIG.

Decision:

6.1.2 NP Cadastral Engineers, Russian Federation

NP Cadastral Engineers has submitted an application to become a second member association of FIG from Russian Federation. The association was constituted in 2006 and represents private surveyors in Russia. The association has currently 1,366 members. The application is supported by the current Russian member association Rosreestr that indicates in their supportive letter that it would be good to have the Russian private surveyors represented in FIG. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.

Appendix to item 6.1.2: Membership application from NP Cadastral Engineers

Motion: That the General Assembly admits the NP Cadastral Engineers to become a member association of FIG.

Decision:

6.2 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:

• Botswana Surveying and Mapping Association, Botswana
• The Nigerian Institute of Quantity Surveyors, NIQS, Nigeria, restored 22 March 2012
• AGEN Association Géomètres-Experts du Niger AGEN, Niger

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent a letter to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel these member associations in Rome.

After acceptance of new member associations and expulsions the number of FIG member associations is 105 from 87 countries.

Motion: That the General Assembly expels the

• Botswana Surveying and Mapping Association, Botswana
• The Nigerian Institute of Quantity Surveyors, NIQS, Nigeria, restored 22 March 2012
• AGEN Association Géomètres-Experts du Niger AGEN, Niger

from the FIG membership if their membership fees still are in arrears 6 May 2012.

Decision:

6.3 Other membership issues

Corporate members

The Council has admitted the following companies to become a Corporate Member of FIG after the General Assembly in 2011:

• Meridian+, Russian Federation (category C – silver level)
• KQ Geo Technologies Co, China PR (category D – bronze level).

Following corporate members have terminated their membership from 1.1.2012:

• Ashtech, USA (category C –silver level)
• Blom ASA, Denmark (category C – silver level)
• Geotrilho Topografia Engenharia e Projecto Ida, Portugal (category E – basic level)
• Geoexpert, France (category E – basic level)
• Geoinformatics, Netherlands (category E – basic level)

In addition the membership of International Land Systems (ILS), Inc. has been moved over to Thomson Reuters.

After these changes the number of corporate members is now 25.

Academic members

The Council has admitted the following universities and institutions to become an academic member:

• Makerere University, Geomatics and Land Management Department, Uganda
• UNIGIS International Association
• Abia State Polytechnic, Surveying and Geoinformatics Dept, Nigeria
• Kazakh National Technical University after K. I. Satpaev, Kazakhstan
• Lebanese Canadian University, Faculty of Science and Art, Lebanon
• Hogere Zeevaartschool, Institute for Hydrography, Belgium
• Universidad de Jaen, Programa Formativo en Catastros, Valoraciones Immobiliarias y Urbanismo, Spain Decided by Council 3 May 2012

University College London and Newcastle University from United Kingdom and Universidade de Santiago de Compostela from Spain have terminated their membership. 30 April 2012

The Council has expelled following universities because of unpaid membership subscriptions:

• Technological Education Institute of Athens, Greece
• University of Nairobi, Kenya
• Vilnius Gediminas Technical University, Lithuania
• Lithuanian University of Agriculture, Lithuania
• University of Lagos, Nigeria
• Nnamdi Azkiwe University, Nigeria
• Dunarea de Jos University Galati, Romania
• Ardhi University, Tanzania
• The Pennsylvania State University, USA

The number of Academic Members after these changes is 87.

Correspondents

Council has terminated membership of correspondents from Benin, Ethiopia, Guyana and Senegal because these countries have joined FIG at higher level or because the correspondent has passed away.

After these decisions the number of correspondents is 14.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

7. APPOINTMENT OF AN HONORARY MEMBER

Matthew B. Higgins

The Surveying and Spatial Sciences Institute, SSSI from Australia has sent the Federation a nomination letter in which it proposes that FIG appoints Mr. Matthew B. Higgins as an Honorary Member of FIG.

According to paragraph 3.1.7 in the statutes “honorary member: an individual who has materially assisted the development and promotion of the surveying profession at the international level”. Nomination shall be made by a member association or by the Council, which will consider it and submit it to a vote of the General Assembly. The Council has considered the nomination and considers that it fulfils the criteria (see criteria at: http://www.fig.net/pub/figpub/pub40/figpub40.htm#Criteria for an Honorary Member and therefore decided to propose to the General Assembly that it appoints Mr. Matt B. Higgins as an Honorary Member of the Federation for the outstanding services he has provided to the Federation.

Appendix to item 7: The nomination letter from Surveying and Spatial Sciences Institute, SSSI

Motion: That the General Assembly appoints Mr. Matthew B. Higgins as an Honorary Member of FIG.

Decision:

8. PRESIDENT’S REPORT

President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Marrakech in May 2011.

Appendix to item 8: President’s report

Motion: That the General Assembly accepts the President’s report.

Decision:

9. REPORTS FROM FIG COMMISSIONS AND FIG NETWORKS 2011-2012 

Each Commission Chair, 2011-2014, has submitted a written report on the Commission activities covering period from Working Week in Marrakech to Working Week in Rome. These reports include reports of the Commission chair and Commission working groups. The reports include also the two FIG networks: Standards Network and Young Surveyors Network.

Vice President Rudolf Staiger will give and overall report on Commission activities at the meeting.

Appendices to item 9: Commission reports:

• 9.01 Commission 1
• 9.02 Commission 2
• 9.03 Commission 3
• 9.04 Commission 4
• 9.05 Commission 5
• 9.06 Commission 6
• 9.07 Commission 7
• 9.08 Commission 8
• 9.09 Commission 9
• 9.10 Commission 10
• 9.11 Standards Network
• 9.12 Young Surveyors Network

Motion: That the General Assembly adopts reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.

Decision:

10. REPORTS OF TASK FORCES 2011-2012

FIG has currently four Task Forces: 1) Task Force on Spatially Enabled Society, chaired by Dr. Daniel Steudler (Switzerland) will get its work completed by publishing its final report at the General Assembly in Rom; 2) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (United Kingdom); 3) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (New Zealand); and 4) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (Greece).

Appendices to item 10: Task Force reports:

• 10.1 Task Force on Spatially Enabled Society
• 10.2 FIG Africa Task Force
• 10.3 Task Force on Surveyors and the Climate Change
• 10.4 Task Force on Property and Housing
• FIG Publication No. 58: Spatially Enabled Society. Joint publication of FIG-Task Force on Spatially Enabled Society in cooperation with GSDI Association and with the support of Working Group 3 of the PCGIAP. FIG Report 2012. At the moment .pdf version. Hard copies available at the General Assembly. 7 April 2012

Motion: That the General Assembly records all Task Force reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.

Decision:

11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2011-2012

11.1 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Mr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Marrakech. He will make a brief report orally at the General Assembly.

Appendix to item 11.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision:

11.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Marrakech. IIHSM will make a short oral presentation at the General Assembly.

Appendix to item 11.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision:

12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2011-2012

Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from May 2011 to February 2012. He will make a brief report orally at the General Assembly.

Appendix to item 12: Report of the FIG Foundation activities 2011-2012

Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.

Decision:

13. REPORT OF THE WORKING GROUP ON VOTING RIGHTS

The Working Group on voting rights was established in Marrakech by the General Assembly that also appointed the members to the Working Group from member associations from Belgium, Canada, Denmark, Germany, Hong Kong SAR, Ireland, Italy, Kenya, Lebanon, New Zealand, Netherlands, South Africa and USA. The group elected Brian Coutts from New Zealand as the Chairperson and Henning Elmstroem as the Vice Chair.

The Chairperson has prepared a report for the General Assembly. The report includes the summary of the discussions and chairperson’s conclusions. As appendices there are reports on the development of the voting rights in FIG (prepared by Henning Elmstroem, Denmark) and on participation to FIG General Assemblies 2000-2011 (prepared by Maria Joao Henriques, Portugal).

The Chairperson will present the interim report at the first session of the General Assembly and the members have the opportunity to discuss the draft at a Presidents’ Meeting on Tuesday 8 May 16:00-17:30. The Chairperson will report back to the General Assembly in its second session. The General Assembly will then guide the Council and Working Group how to proceed with the voting right issues.

Appendix to item 13, 21 and 29: Working Group on Voting Rights – Chairperson’s report
Annex 1: History of Voting Rights in FIG, short version (18 pages) as replaced 29 March 2012 and full version with annexes
Annex 2: Participation of Member Associations of FIG in the General Assemblies 2000-2011

Motion: That the General Assembly records the report and discussion and request the Working Group to provide its recommendations for the General Assembly at its second session 10 May 2012.

Decision: The motion was adopted.

14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

The main partners in the co-operation with the United Nations and the World Bank since the FIG Working Week in Marrakech have been:

• World Bank
• United Nations Global Geospatial Information Management
• United Nations Human Settlement Programme (UN-HABITAT)
• Global Land Tool Network
• Food and Agriculture Organization (FAO)
• United Nations Group of Experts on Geographical Names (UNGEGN)
• United Nations Office for Outer Space Affair (UNOOSA)
• United Nations Economic Commission for Africa (UNECA)
• United Nations sponsored Permanent Committee on GIS Infrastructure for Asia and the Pacific (PCGIAP)

The activities with these bodies are described in the President’s report, appendix to item 8.

UN ECA have prepared and signed a Memorandum of Understanding and forwarded to FIG. Council proposed that is MoU be presented to the General Assembly for its endorsement.

Appendix to item 14: Memorandum of Understanding between UN ECA and FIG

Motion: That the General Assembly

• adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.
• endorse the Memorandum of Understanding between UN ECA and FIG.

Decision:

15. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2011 was held in Paris in July 2011 where Prof. William Cartwright was elected as the new chairperson of JB-GIS.

Co-operation with international and regional organisations is described in President’s report, appendix to item 8.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS and PAQS. Some of the partners are also working together within the Habitat Professionals Forum.

FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision:

16. FIG ACCOUNTS FOR 2011 AND AUDITOR’S REPORT AND BUDGETS 2012-2015

Vice President Iain Greenway has prepared a report on the FIG Financial Issues. Iain Greenway will present the report to the General Assembly. This report includes summary of 2011 accounts, an updated budget for 2012 and proposals for budgets 2012-2015 with notes and proposal for membership fees for member associations in 2014.

The Auditors Report includes the auditors report from 2011, official accounts (income statement 2011) and balance sheet 31 December 2011.

Appendix to item 16:

• Report on Financial Issues (including 2011 accounts and budgets 2012-2015)
  Annexes:
• 16A Auditor's Report, Income Statement for 2011 and Balance Sheet at 31 December 2011.
• 16B FIG Result 2011
• 16C FIG Budgets 2012-2015
• 16D List of member associations whose membership fees are in arrears for 2010 and earlier and that are not allowed to vote, to be posted 10 April 2012.

Motion: That the General Assembly

• adopts the audited accounts for 2011 and
• adopts budgets for 2012–2015

17. SUBSCRIPTION RATES FOR 2014

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 16.

The 2011 General Assembly approved membership fees for 2013 as follows:

Tuesday 8 May 2012

21. PRESIDENTS’ MEETING

Thursday 10 May 2012

Separate invitation to Presidents of the Member Associations.

Thursday, 10 May, 10:30–12:00 and 13:00-15:00
Salone dei Cavalieri 3 & 4, Rome Cavalieri
General Assembly, Second Session

Thursday, 10 May, 10:30–12:00 and 13:00-15:00

23. ROLL CALL

Vice President Staiger to take the roll call.

Please note: The roll call will be done for member associations and affiliate members only. Delegates representing academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting place to the FIG officers. Member associations were asked to inform the FIG Office by 21 April 2012 about their attendance and at the same time to submit the names of their delegates and to inform who the leader of the delegation is. That only member associations that have paid all their membership fees to the end of 2010 are allowed to vote at the meeting, a list of member associations that are not allowed to vote has been published on the FIG web site 12 April 2012.

To be noted that the General Assembly has appointed President Mohamed Chrourou from ONIGT, Morocco and Secretary General Enrico Rispoli from CNGeGL, Italy as tellers to this session of the General Assembly.

Appendix to items 2 & 23: Roll Call
Appendix to items 2 & 23: List of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2011 and earlier – 12 April 2012.

Motion: That present members are recorded in the minutes.

Decision:

24. MEMBERSHIP

The Council has decided to accept following new academic member at its meeting 9 May 2012:

• The University of Nottingham Ningbo China, China P. R.

The Council has also restored the academic membership of the University of Lagos (Nigeria) and Nnamdi Azkiwe University (Nigeria) after they have paid their arrears.

After this the number of academic members is 90.

Motion: That the General Assembly endorses the Council decision on academic members.

Decision:

25. ELECTION OF TWO VICE PRESIDENTS FOR 2013-2016

The General Assembly have heard presentation of the three candidates for the FIG Vice President 2013-2016 at the first session. The election will take place between Dr. Pengfei Cheng, CSGPC, China PR, Mr. Bruno Razza, CNGeGL, Italy and Mr. Yaacoub Saade, OSL, Lebanon..

The election will take place by blind votes following the FIG statutes and internal rules. The election will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.

Motion: That the General Assembly elects two Vice Presidents for FIG for term of office 1.1.2013-31.12.2016.

Decision:

26. ELECTION OF COMMISSION CHAIRS ELECT FOR 2013-2014

The General Assembly has listened to the presentations of the candidates for the position of the Commission Chairs Elect at its first meeting. At this meeting the General Assembly will elect the Chairs Elect for the term of office 1.1.2013-31.12.2014. The Chairs Elect will under normal circumstances be automatically elected as Chair of their Commission for the term of office 1.1.2015-31.12.2018.

The election will take place on the following candidates:

Because there is only one candidate for Commission 2, 3, 4, 5, 6 and 9, these candidates are appointed to Commission Chair Elect by the General Assembly.

For Commissions 1 and 8 there are two candidates for each Commission, so the election will take place between these two candidates.

For Commission 7 there are three candidates, so the election will take place between these three. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.

The Council has proposed to postpone the election for Commission 10 to the General Assembly in 2013.

Motion: That the General Assembly appoints or elects the Chair Elect to Commissions 1, 2, 3, 4, 5, 6, 7. 8 and 9 as described above and that the General Assembly decides to postpone the election of Chair Elect to Commission 10 to next General Assembly in 2013.

Decision:

27. DECISION OF THE VENUES FOR FIG WORKING WEEK 2015 AND 2016

Candidates for hosting the FIG Working Week 2015 and Working Week 2016 have made their presentations in the first session of the General Assembly. The decision will be made between:

The voting will be made by blind votes. If there will be no absolute majority in the first voting for any of the Working Weeks, second vote will be organised between those two candidates that have most votes. If the applicant that has applied for Working Week 2015 is not successful it will go for the selection of the venue for the Working Week 2016.

Motion: That the General Assembly decides on the venue for FIG Working Week 2015 and Working Week 2016.

Decision:

28. REPORTS FROM COMMISSIONS AND TASK FORCES

Commission Officers (ACCO), Commissions and Task forces will have their annual and other administrative meetings in Rome. They will report back to the General Assembly on any issues that need endorsement of the General Assembly or are of general interest.

Motion: That the General Assembly records the reports and decides on any recommendations arising from the reports.

Decision:

29. REPORTS FROM WORKING GROUP ON VOTING RIGHTS

Chairperson has presented his report on the Working Group activities at the first session of the General Assembly. The report has been discussed at the Presidents’ Meeting on Tuesday. The Chairperson will report back to the General Assembly on the outcome of discussions during the week.

Appendix to item 13, 21 and 29: Working Group on Voting Rights – Chairperson’s report
Annex 1: History of Voting Rights in FIG, short version (18 pages) as replaced 29 March 2012 and full version with annexes
Annex 2: Participation of Member Associations of FIG in the General Assemblies 200-2011

Motion: That the General Assembly records the report and decides on next steps or proposals to the Council on how to proceed with the voting right issue..

Decision:

30. CO-OPERATION WITH THE FIG CORPORATE MEMBERS

A meeting for FIG Corporate Members will be organised in Rome. A report on co-operation between FIG and its Corporate Members will be given at the meeting.

Motion: That the General Assembly records the report.

Decision:

31. REPORT ON THE 8th FIG REGIONAL CONFERENCE IN MONTEVIDEO, URUGUAY

President Nelma Bénia from the Asociación de Agrimensores Uruguay and representatives of the Local Organising Committee will give a presentation on preparations of the 8th FIG Regional Conference in Montevideo, Uruguay.

Motion: That the General Assembly records the report for information.

Decision:

32.REPORT ON THE CONGRESS 2014 IN KUALA LUMPUR, MALAYSIA

President Mohammad Azmi Mohd Zin from the Association of Authorised Land Surveyors Malaysia and representatives of the Organising Committee of FIG 2014 will give a presentation on preparations of FIG Congress 2014.

Motion: That the General Assembly records the report for information.

Decision:

33.  REPORT ON THE FIG WORKING WEEK 2013 IN ABUJA, NIGERIA, 2013

President Yakubu Maikano from the Nigerian Institution of Surveyors and representatives of the Organising Committee of FIG Working Week 2013 will give a presentation on preparations of FIG Working Week 2013.

Motion: That the General Assembly records the report for information.

Decision:

34. PRESENTATION OF CERTIFICATES OF APPRECIATION

CLOSING CEREMONY

Data supplied by the FIG Office. 

Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.