FIG General Assembly

Agenda

FIG XXII GENERAL ASSEMBLY
31 May and 4 June 1999 in Sun City, South Africa

PROGRAMME

Monday 31 May
  09.00 - 11.00 GA plenary session

 

11.00 - 11.30

Coffee break

 

11.30 - 12.45

GA plenary session

 

12.45 - 13.00

GA plenary session: introduction by Tom Kennie to the discussion paper on governance

 

14.00 - 15.00

GA breakout sessions on different aspects of the discussion paper on governance

 

15.00 - 15.30

GA plenary session: presentation of results of breakout sessions on governance

Friday 4 June
  09.00 - 10.00 President’s meeting with Presidents of member associations (or their representatives)

 

10.00 - 11.00

Open meetings for task forces:
Under-represented groups in surveying , Chair: Gabriele Dasse
Standards, Chair: Iain Greenway
Mutual recognition of qualifications/reciprocity, Chair: Stig Enemark
Sustainable development, Chair: Helge Onsrud

 

11.00 - 11.30

Coffee break

 

11.30 - 13.00

GA plenary session.

AGENDA

for the meetings to be held at the Convention Centre, Sun City, South Africa 
on 31 May and 4 June 1999

Note: All Agenda papers have been sent as hard copy to each Member association, Affiliate member, Correspondent and Sponsor member, Honorary President, Honorary Member and to Chairs of Commissions, Permanent Institutions and Task Forces.

Download the Agenda as a Word 6.0 document.

Note: Updated appendices after the Agenda was first published on the website and which have not been circulated as hard copy:

Monday 31 May, 9.00 - 11.00 and 11.30 - 12.45 (plenary session)

1. OPENING PROCEEDINGS

President Peter Dale to open the 22nd General Assembly.

2. ROLL CALL

Appendix: Membership list – Also available as as a Word 6.0 document.

Secretary General Roy Swanston to take the roll call.

3. APPOINTMENT OF TELLERS

Motion: That the General Assembly appoints two persons as tellers.

Decision:

4. ADOPTION OF THE AGENDA

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 21ST GENERAL ASSEMBLY

Minutes have been circulated previously.

Please bring your copy of the minutes FIG(GA)M(98)1 with you to the meeting.

Motion: That the minutes be adopted.

Decision:

6. MEMBERSHIP

6.1 Acceptance of new members

6.1.1 The Institution of Civil Engineering Surveyors

The Institution of Civil Engineering Surveyors has submitted a formal application to become a second member association from the United Kingdom. The Bureau has considered the application and believes that the Institution meets criteria for membership of FIG as a member association. The application is supported by the existing UK member association, the RICS.

Appendix: Completed application form (only as hard copy).

Motion: That the General Assembly admits the Institution of Civil Engineering Surveyors as a member association of FIG.

Decision:

6.1.2 Ordre des Géomètres-Experts

The members of the Comité Français de Représentation à la FIG, OGE and AFT, have decided that they would prefer to be represented separately as member associations within FIG. The Bureau supports this request and has agreed that formal membership applications are not needed provided that an official letter giving up-dated membership information is respect of each association is received by the General Assembly.

Appendix: Letter giving up-dated membership information, to be tabled.

Motion: That the General Assembly admits the Ordre des Géomètres-Experts as a member association of FIG.

Decision:

6.1.3 Association Francaise de Topographie

The members of the Comité Français de Représentation à la FIG, OGE and AFT, have decided that they would prefer to be represented separately as member associations within FIG. The Bureau supports this request and has agreed that formal membership applications are not needed provided that an official letter giving up-dated membership information is respect of each association is received by the General Assembly.

Appendix: Letter giving up-dated membership information (only as hard copy).

Motion: That the General Assembly admits the Association Française de Topographie as a member association of FIG.

Decision:

6.1.4 The Nigerian Institute of Quantity Surveyors

The Nigerian Institute of Quantity Surveyors has submitted a formal application to become a second FIG member association from Nigeria. The Bureau has considered the application and believes that the Institute meets criteria for membership of FIG as a member association. The view of the existing Nigerian member, the Nigerian Institution of Surveyors, will be reported orally to the General Assembly.

Appendix: Completed application form (only as hard copy).

Motion: That the General Assembly admits The Nigerian Institute of Quantity Surveyors as a member association of FIG.

Decision:

6.2 Expungements

The subscriptions of the following member associations are more than three years in arrears

  • Union of Romanian Geodesy;
  • Ukrainian Society of Surveyors;
  • Association of Geodesy, Cartography and Remote Sensing (Vietnam).

The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes).

In accordance with Article 4.3 of the Statutes, which requires the Bureau to take action to expel any other member whose fees are three years in arrears, the Bureau has expelled the Brunei Survey Department (affiliate member), whose fees were more than three years in arrears at the start of 1999.

Motion: That the General Assembly expels the

  • Union of Romanian Geodesy
  • Ukrainian Society of Surveyors
  • Association of Geodesy, Cartography and Remote Sensing (Vietnam)

if their membership fees still are in arrears at the time of the motion being put to the vote and notes the expulsion of the Brunei Survey Department.

Decision:

6.3 Appointment of Honorary Members

Any nominations received will be considered by the Bureau at its meeting on 30 May and its recommendation will be tabled.

Appendix: To be tabled.

Motion: To be tabled.

Decision:

7. PRESIDENT' REPORT

Appendices:

  1. President's report  
    – Also available as a Word 6.0 document.
  2. Annex report on FIG and the United Nations 
     – Also available as a Word 6.0 document.

Motion: That the General Assembly adopts the President’s report.

Decision:

8. SECRETARY-GENERAL’S REPORT

Appendices:

  1. Secretary-General's report
    – Also available as a Word 6.0 document.
  2. Annex report on the FIG office 
     – Also available Word 6.0 document.

Motion: That the General Assembly adopts the Secretary-General's report.

Decision:

9. XXI CONGRESS DIRECTOR’S REPORT

Appendix: XXI Congress Director's report 
– Also available as a Word 6.0 document.

Motion: That the General Assembly adopts the XXI Congress Director’s report.

Decision:

10.  REPORTS FROM CHAIRS OF COMMISSIONS, AD HOC COMMISSION AND DIRECTORS OF PERMANENT INSTITUTIONS

Appendices:

  1. Report from Commission 1  
    – Also available as a Word 6.0 document.
  2. Report from Commission 2  
    – Also available as a Word 6.0 document.
  3. Report from Commission 3  
    – Also available as a Word 6.0 document.
  4. Report from Commission 4  
    – Also available as a Word 6.0 document.
  5. Report from Commission 5  
    – Also available as a Word 6.0 document.
  6. Report from Commission 6  
    – Also available as a Word 6.0 document.
  7. Report from Commission 7  
    – Also available as a Word 6.0 document.
  8. Report from Commission 8, version 3 May 1999, to be tabled
     – Also available as a Word 6.0 document.
  9. Report from Commission 9  
    – Also available as a Word 6.0 document.
  10. Report from the Ad Hoc Commission on Construction Economics/Management  
    – Also available as a Word 6.0 document.
  11. Report from the International Office of Cadastre and Land Records OICRF
    – Also available as a Word 6.0 document.
  12. Report from the FIG Multi-Lingual Dictionary, to be tabled
  13. Report from the FIG Permanent Institution on the History of Surveying, to be tabled.

Motion: That the General Assembly adopts the reports and records its thanks to the chairs and directors for their past year’s work.

Decision:

11. REPORT OF THE DIRECTOR, FIG/UN LIAISON

Appendix: Report of the Director, FIG/UN Liaison 
– Also available as a Word 6.0 document.

The Director will report orally on FIG Vice President Robert Foster's, Director, FIG/UN Liaison Ian Williamson's and Director of the FIG Office Markku Villikka's visit to the UN headquarters in Nairobi and Markku Villikka's participation in the 1999 UN Session on Human Settlements in Nairobi.

Motion: That the General Assembly adopts the report and the Director's recommendations resulting from his subsequent written or oral report and records its thanks to the Director, FIG/UN Liaison for his past year’s work.

Decision:

12. LIAISON WITH OTHER INTERNATIONAL ORGANISATIONS

Appendices:

  1. Liaison with other international organisations 
    – Also available as a  Word 6.0 document.
  2. Memorandum of Understanding between CIB (the International Council for Research and Innovation in Building and Construction) and FIG  
    – Also available as a  Word 6.0 document.
  3. Memorandum of Understanding between ICEC (International Cost Engineering Council) and FIG  
    – Also available as a Word 6.0 document.

Subsequent oral reports will be given to report the outcome of the meeting on 7 April with CIB and the FIG/FIABCI liaison meeting in April.

Motion: That the General Assembly approves the FIG/CIB and FIG/ICEC memoranda of understanding, adopts the reports and recommendations contained in subsequent written or oral reports and records its thanks to all who have contributed to the development of FIG liaison activities during the past year.

Decision:

13. IUSM

Appendix: Report on IUSM
– Also available as a Word 6.0 document.

Motion: That the General Assembly endorses the Bureau’s recommendations that FIG should terminate its membership of IUSM and instead seek to enter into a bilateral agreements with each of its other members and with ISPRS.

Decision:

14. FINANCE

Appendices:

1. Finance 
– Also available as a Word 6.0 document.

2. Annex unaudited FIG income and expenditure account, 1998
  – Also available as an Excel 5.0/95 document.

3. Annex up-dated FIG budget, 1999
 – Also available as an Excel 5.0/95 document.

Motion: That the General Assembly adopts the unaudited accounts for 1998 and notes the up-dated budget for 1999.

Decision:

15. BUDGET, 2000

Appendix: FIG Budget 2000
 – Also available as an Excel 5.0/95 document.

Motion: That the General Assembly adopts the budget for 2000.

Decision:

16. SUBSCRIPTION RATES, 2001

The General Assembly is required to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 4,000 members; member associations with more than 4,000 members pay fees in accordance with a sliding scale (minute 23 of FIG(GA)M(98)1). Fees for 1999 and 2000 are

Per capita fee

Minimum fee

Maximum fee

1999

Sw.frs. 4.75 per member up to a maximum of 4,000 members

Sw.frs. 100.00

fee payable by an association with 4,000 members

2000

Sw.frs. 4.75 per member up to a maximum of 4,000 members

Sw.frs. 100.00

105 per cent of the fee payable by an association with 4,000 members

The incoming Bureau recommends that fees payable in 200l should be Sw.frs 4,95 per capita up to a maximum of 4,000 members, the minimum fee should be Sw.frs 100.00 and that the maximum fee for the big associations should be 108 per cent of the fee payable by an association with 4,000 members. This recommendation is supported by the Bureau.

Motion: That the General Assembly endorses the recommendation of the Bureau and incoming Bureau that fees payable by member associations in 2001 should be

per capita fee

Minimum fee

Maximum fee

Sw.frs. 4.95 per member up to a maximum of 4,000 members

Sw.frs. 100.00

108 per cent of the fee payable by an association with 4,000 members

Decision:

17. REPORT FROM THE 2002 CONGRESS DIRECTOR

Oral report by the Congress Director 2002.

Motion: That the General Assembly notes the report of the Congress Director 2002.

Decision:

18. INCOMING BUREAU DRAFT WORK PLAN 2000–2003

Appendix: Incoming Bureau Draft Work Plan 2000–2003, not circulated as hard copy. Hard copy to be tabled at the General Assembly
– Also available as a Word '97 document.

Motion: That the General Assembly notes the draft work plan, for preliminary discussion at the plenary session on 4 June 1999.

Decision:

19. AMENDMENTS TO INTERNAL RULES

Appendix: Amendments to Internal Rules
 – Also available as a Word 6.0 document.

Motion: That the General Assembly adopts following changes to the Internal Rules according to Internal Rule 11.1. and Internal Rule 15.1:

1. The terms of reference for commission 9 shall in future read as follows:

Commission 9 - Valuation and the Management of Real Estate

  • Valuation - the estimating of value of real estate by valuers and appraisers for various purposes including market value, property taxation, eminent domain, claims of damage or impact on value by some cause or event, and acquisitions for public use or public policy
  • Investment market value and investment planning
  • Development finance, land use feasibility planning
  • Management of property, as a single asset or by management companies
  • Management of property systems to ensure efficient use of public and private resources
  • Management of public sector property.

2.     The name of the FIG Permanent Institution on the History of Surveying should in future be the International Institution for the History of Surveying and Measurement - a Permanent Institution of FIG

Decision:

20. BIDS TO HOST WORKING WEEK 2004

By 30 March bids have been received by the Bureau from:

  • The Dutch Society for Geodesy (Nederlandse vereniging voor geodesie) NVG to host the Working Week in Rotterdam, The Netherlands in May of June.
  • Sveriges Lantmätareförening SLF (The Swedish Association of Chartered Surveyors) and Samfundet för Fastighetsekonomi SFF (The Swedish Association of Real Estate Economics) to host the Working Week in Stockholm, Sweden, during the first week of June.
Appendices:
  1. Application letter from the Dutch Society for Geodesy NVG (only on hard copy)
  2. Application letter from Sveriges Lantmätareförening SLF and Samfundet för Fastighetsekonomi SFF (only on hard copy)

Motion: That the General Assembly receives brief presentations from candidates willing to host the FIG Working Week 2004 and notes that the selection of the venue will take place at the plenary session on 4 June.

Decision:

Monday 31 May, 12.45–13.00 (plenary session)

21. TASK FORCE ON THE FUTURE GOVERNANCE OF FIG

Appendix. Draft discussion document of "The Future Governance and Management of FIG"
 – Also available as a Word 6.0 document.

The Chair of the Task Force on the Future Governance of FIG, Dr Tom Kennie, will present the draft document.

Motion: That the General Assembly invites the chair of the task force to introduce his report; to suggest which aspects of the report might be addressed in the subsequent breakout sessions; and to invite leaders of the sessions to report back to an immediately following plenary session

Decision:

Monday 31 May, 14.00–15.00 (breakout sessions)

22. ASPECTS OF GOVERNANCE

Breakout sessions on FIG future governance based on the draft discussion document introduced at the plenary session.

Monday 31 May, 15.00–15.30 (plenary session)

23. PRESENTATION OF RESULTS OF BREAKOUT SESSIONS ON ASPECTS OF GOVERNANCE

Leaders of the breakout sessions to report back to the General Assembly.

Motion: That the General Assembly notes the results from the breakout sessions on FIG future governance.

Decision:

Friday 4 June, 9.00–10.00 (President's meeting)

24. PRESIDENT'S MEETING

Separate invitations to Presidents of the Member Associations to follow.

Friday 4 June, 10.00–11.00 (open meetings for task forces)

25. OPEN MEETINGS FOR TASK FORCES

Open meetings for following task forces:

  • Under-represented groups in surveying; Chair: Gabriele Dasse
  • Standards; Chair: Iain Greenway
  • Mutual recognition of qualifications/reciprocity; Chair: Stig Enemark
  • Sustainable development; Chair: Helge Onsrud

The aim of these open meetings is to help the chair of each task force to take his or her work forward and identify individuals with an interest in these areas of activity.

Note: These will be open sessions, not restricted to delegates to the General Assembly. All delegates who are in Sun City and who would like to attend will be most welcome to do so.

Venue for each meeting will be announced in Sun City.

Friday 4 June 11.30–13.00 (plenary session)

26. ROLL CALL

Appendix: Membership list
– Also available as a Word 6.0 document

Motion: That present members be recorded in the minutes.

Decision:

27. REPORT FROM THE PRESIDENT OF THE EDUCATION FOUNDATION

Appendix: Report from the President of the Education Foundation (28 April 1999). Printed and updated version to be tabled.
– Also available as a Word 6.0 document. 

President of the Education Foundation, Robert Foster, will include to his report responses to the request on the Sun City registration form for voluntary contributions to the Foundation and results of the Directors' meeting held on 1 June 1999 in Sun City.

Motion: That the General Assembly adopts the report and its recommendations.

Decision:

28. INCOMING BUREAU DRAFT WORK PLAN 2000 - 2003

Appendix: To be tabled at the General Assembly on 31 May.

Discussion on the proposed draft Work Plan to be finally adopted by the General Assembly in 2000.

Motion: That the General Assembly notes the draft work plan, for subsequent publication when the US Bureau takes office and formal approval by the General Assembly in 2000.

Decision:

29. REPORTS ON WORKING WEEKS 2000, 2001 AND 2003

Brief oral reports from chairs of the organising committees of following Working Weeks:

  • Prague, Czech Republic 22–27 May 2000
  • Seoul, Korea May 2001
  • Eilat, Israel 2003

Motion: That the General Assembly notes progress with the arrangements for each venue.

Decision:

30. AD HOC COMMISSION ON CONSTRUCTION ECONOMICS/MANAGEMENT

Appendix: The Future of the Ad Hoc Commission on Construction Economics/Management
 – Also available as a Word 6.0 document

Motion: That the General Assembly

      1. notes the review of the activities of the ad hoc commission on construction economics/management;

      2. agrees that the task force on the future governance and management of FIG should bring forward recommendation as to what should be the future status of construction economics within FIG; and

      3. agrees that the ad hoc commission on construction economics should remain in being until the task force has delivered its final report and recommendations.

Decision:

31. REPORTS FROM TASK FORCES

Appendices:

  1. Under-represented groups in surveying
     – Also available as a Word 6.0 document
  2. Standards
     – Also available as a Word 6.0 document
  3. Mutual recognition of qualifications/reciprocity, to be tabled
  4. Sustainable development, to be tabled

All task forces will arrange several internal and open sessions, as well as their programmed open sessions, during the Working Week and their chairs will make amplifying oral reports.

Motion: That the General Assembly adopts the reports and recommendations of the task forces on

  • Under-represented groups in surveying
  • Standards
  • Mutual recognition of qualifications/reciprocity
  • Sustainable development

and records its thanks to all task force chairs for their past year’s work.

Decision:

32. REPORT FROM ACCO

Appendix: Report of ACCO meetings, to be tabled.

The Advisory Committee of Commission Officers (ACCO) will meet on 29 and 30 May (and possibly at other times during the Working Week).

Motion: That the General Assembly adopts the report and its recommendations and records its thanks to ACCO for its past year’s work.

Decision:

33. ACADEMIC MEMBERSHIP

Appendix: To be tabled.

The Bureau has invited Prof. Stig Enemark with the help of the FIG office to prepare promotional material for and to study the concept of academic membership including development of the Surveying Education Database.

Motion: That the General Assembly notes activities taken to promote academic membership and records its thanks to those involved with this work.

34. SELECTION OF VENUE FOR WORKING WEEK, 2004

Motion: That the General Assembly makes its selection for the venue of the FIG Working Week 2004.

Decision:

35. PRESENTATION OF CERTIFICATIONS OF APPRECIATION

36. CLOSING PROCEEDINGS

Data supplied by the FIG Office.

Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.